• Aide to Assistant Provost for K - 12 Education

    Job Locations US-MI-Hillsdale
    Posted Date 2 months ago(9/19/2019 2:43 PM)
    ID
    2019-1216
    # of Openings
    1
    Department
    Barney Charter School Initiative
  • Overview

    The Executive Assistant must possess outstanding organizational and communication skills and be diligently proactive in order to effectively support Hillsdale College’s Assistant Provost for K-12 Education in various administrative capacities.  Candidate must have an unambiguous understanding of the mission of Hillsdale College and its philosophy. This position demands high functioning independent administrative, logistical, and clerical practices and a clear sense of business protocol.  Duties include: organization and support of office operations with administrative expertise in a professional environment; other duties as assigned.

    Responsibilities

    1. Review paper and electronic correspondence, and route for action.
    2. Working closely with Barney Charter School Initiative and Hillsdale Academy staff to ensure smooth collaboration.
    3. Handles sensitive information with appropriate discretion and sensitivity.
    4. Handles administrative tasks, light research, writing and editing, as needed.
    5. Prepare briefings for appointments.
    6. Manages complex calendars, travel arrangements and expense reporting.
    7. Serve as operations focal point during planning of events.
    8. Maintaining a strict level of confidentiality, as appropriate.
    9. Pursuing various professional development programs.
    10. Assisting in after-hour activities on occasion, as needed.

    Qualifications

    Education and Experience

    This position requires a high school diploma (Bachelor’s degree preferred) and a minimum of five years’ administrative experience; or an equivalent combination of education and experience sufficient to demonstrate the ability to perform the job.          

     

    Required Knowledge, Skills and Abilities

    1. Knowledge of office procedures and computer skills
    2. Possess excellent oral and written communication skills and ability to understand and follow oral and written instructions and to express ideas effectively
    3. Knowledge of program planning and data collection
    4. Keep calm and remain personable under pressure
    5. Possess sound judgment and maturity
    6. Ability to work in a fast-paced environment with deadline pressures
    7. Possess excellent organizational skills and attention to detail
    8. Accurately proof read material

    Personal Characteristics

    The Barney Charter School Initiative Office interacts with College staff, visitors, and donors.  A neat appearance and a pleasant relationship that is supportive of the College mission are essential.  This relationship needs to be supportive and professional while maintaining confidentiality as needed.

     

    Code of Commitment

    Be a good representative of Hillsdale College to promote the liberal arts, the College’s original Articles of Association and operating principles stated in the Staff Code of Commitment. The Mission Statement should be considered in all aspects of the position.  The teaching of Christian faith shall remain a conspicuous aim of the College.                            

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